--- title: "Free Event QR Code Generator" description: "Free event QR code generator — one scan adds your calendar event to Google, Apple, or Outlook calendars with title, date, time, and location. No sign-up." canonical: https://reroutehq.com/tools/event-qr-code --- # Free Event QR Code Generator Make sure no one forgets your event. Generate a calendar event QR code that adds the date, time, location, and description straight to their calendar app. An event QR code encodes your event details in the iCalendar (.ics) format — the universal standard for calendar events. When someone scans it, their phone prompts them to add the event to their calendar app with the name, date, time, location, and description all pre-filled. One scan, saved forever. Use event QR codes on invitations, printed flyers, conference programs, event tickets, posters, email banners, and social media posts. Ideal for weddings, conferences, meetups, concerts, workshops, sporting events, and any occasion where you want attendance locked into someone's schedule. A note on time zones: the calendar events this generator creates use floating local time — the event lands at the same wall-clock time in every attendee's calendar, whatever time zone their device is set to. For in-person events that is exactly what you want: doors at 7 pm means 7 pm at the venue. For a webinar or virtual event with attendees in several time zones, state the time zone explicitly in the description field so nobody shows up an hour off. Multi-day conferences and festivals work too. Set the start date to the first day and the end date to the last, and calendar apps display the event as a continuous span across those days. For a conference with parallel tracks, many organizers instead print one QR code per session — on the room door or the printed schedule — so attendees build their own agenda one scan at a time. For an all-day event like a fair or a sale, set the start and end times to your opening hours; the entry then shows as a timed block in the attendee's day view. One practical difference worth knowing before you print: iPhones recognize calendar QR codes natively — the camera app reads the embedded .ics event and offers to add it to Apple Calendar in one tap. On Android, handling varies by manufacturer and camera app; most modern devices open the event in Google Calendar, but some older camera apps display the raw text instead, and the attendee needs a QR scanner app that understands calendar data. If your audience is mixed, scan a test print with both platforms before the full run. Everything is generated client-side in your browser — your event details are never sent to a server. Download in PNG, SVG, or WebP and customize the design to match your event's branding. ## How to make one 1. **Enter your event details** — Fill in the event name, start and end date and time, location, and an optional description or URL. 2. **Customize the QR code** — Match your event's visual theme — choose colors, a dot style, and optionally add your event logo to the center. 3. **Download and share** — Download as PNG, SVG, or WebP. Add to invitations, posters, tickets, and digital event materials. ## Why use this - **One-Scan Calendar Save** — Attendees scan your QR code and the event is added to their calendar instantly — date, time, location, and description all pre-filled. - **Works with Every Calendar App** — The iCalendar (.ics) format is supported by Google Calendar, Apple Calendar, Outlook, and every major calendar app on any device. - **Reduce No-Shows** — Events saved to a calendar trigger built-in reminders. Attendees are far less likely to forget when it's on their schedule. - **100% Free & Private** — Your event details are encoded entirely in your browser. Nothing is uploaded to any server. Generate unlimited event QR codes at no cost. - **Fully Customizable Design** — Match your event branding — choose colors, dot styles, and add your event logo or sponsor logo to the center of the QR code. - **Print & Digital Ready** — Download as high-resolution PNG, scalable SVG, or WebP. Perfect for printed invitations, posters, digital tickets, and email banners. ## Where to Use an Event QR Code Print event QR codes on wedding invitations, save-the-dates, and ceremony programs so guests can add your big day to their calendar with a single scan — no more RSVPs from people who forgot the date. Conference and workshop organizers add QR codes to session schedules, lanyards, and venue signage. Attendees scan to save individual talks or the full conference agenda to their calendar, including room locations and speaker details. For print signage, give the code room to work: at least 2 cm (0.8 in) square on a handheld program, larger on posters and A-frame signs scanned from a distance, with the session name printed beside it so attendees know what they are saving before they scan. Hosting on Eventbrite, Meetup, or Luma? Print a QR code that links directly to your event registration page on posters, flyers, and handouts. Pair it with a calendar QR code so attendees both register and save the date. Venues, bars, and restaurants use event QR codes on table tents and window displays to promote upcoming live music, trivia nights, and special events. Patrons scan to save the date without needing to remember or screenshot anything. Schools and universities print event QR codes on campus bulletin boards, orientation packets, and alumni newsletters to drive attendance at open days, lectures, homecoming, and fundraising galas. ## Frequently asked questions ### How does an event QR code work? The QR code encodes your event details in iCalendar (.ics) format. When scanned, the user's phone prompts them to add the event to their calendar app with all the details pre-filled. ### What information can I include? Event name, start and end date/time, location, description, and organizer. All fields are pre-filled when the user adds the event to their calendar. ### Does it work with Google Calendar, Apple Calendar, and Outlook? Yes. The iCalendar format is universally supported by all major calendar apps on iOS, Android, Windows, and macOS. ### Can I set a reminder? The event is added to the user's calendar, so any default reminder settings they have will apply. Some calendar apps also allow adding custom reminders after the event is saved. ### Can I create a QR code for my Eventbrite or Meetup event? Yes. Use the URL QR code tool to link directly to your Eventbrite, Meetup, or Luma event page — attendees scan and land on your registration page instantly. Use this event QR code tool to also save the date and time to their calendar so they don't forget. ### How do event QR codes handle time zones? The event is encoded in floating local time, so it appears at the same wall-clock time in every attendee's calendar regardless of the time zone their device is set to. For in-person events that is the right behavior — 7 pm means 7 pm at the venue. For virtual events with a distributed audience, put the time zone in the description (for example, "3 pm Eastern / 12 pm Pacific") so remote attendees can convert. ### Can one QR code cover a multi-day conference or festival? Yes. Set the start date and time to the first day and the end to the last day, and calendar apps show the event as a span across all of those days. If your conference has parallel sessions, a common alternative is one QR code per session — printed on the schedule or the room door — so attendees save only the talks they plan to attend. ### Can I make a QR code for an all-day event? This generator encodes timed events rather than all-day calendar banners, so the practical approach is to set the start and end to your actual opening hours — for example 9:00 to 17:00. The event then appears as a block in the attendee's day view with a start time their calendar can remind them about. ### Do calendar QR codes behave the same on iPhone and Android? Not always. iOS reads the embedded .ics event natively — the camera offers to add it to Apple Calendar in one tap. Android handling varies by manufacturer and camera app: most modern devices route the event to Google Calendar, but some older camera apps show the raw event text and need a QR scanner app that understands calendar data. Test a printed code on both platforms before a large print run. ### Where should I use an event QR code? Invitations, posters, flyers, email footers, tickets, conference programs, and social media graphics.